Use case
Agenda building
Lay out the whole schedule across tracks and rooms — and catch the clashes while you build it.
Agenda building is the work of placing every session into a time and a place — across tracks, rooms, and session types — until you have a schedule an audience can actually follow. In AgendaForge, you do it on a visual grid: create color-coded tracks, define rooms with their capacities, and drag sessions into the slots where they belong. As you build, Agenda AI watches the layout and flags the two clashes that wreck a program — the same room booked twice and the same speaker billed in two places at once — so you catch them at authoring time instead of on the morning of the show. Because sessions, speakers, tracks, and rooms all live in the same system, nothing has to be re-keyed: the agenda you assemble is the same one that publishes to your public event page and powers the JSON feeds you embed on your own site.
The problem
Most agendas get built in a spreadsheet that knows nothing about your rooms or your speakers, so the clashes only surface when someone reads the grid out loud. A keynote and a workshop land in the same room, a speaker is booked on two stages at 2pm, and the only safety net is a person squinting at color-coded cells the night before doors open.
In the box
How it works
From first step to done.
01
Set the stage
Create tracks with their own colors and rooms with capacities, then decide your session types — keynote, talk, panel, workshop, lightning, and the rest. This is the frame your whole schedule snaps into, and it carries across the event.
02
Drag sessions into place
Move sessions across tracks and rooms on the grid by dragging them where they belong. Color-coded tracks make the shape of the day legible at a glance, and every change updates the same record that powers your public page.
03
Let Agenda AI catch the clashes
As you build, Agenda AI suggests open slots for sessions that aren't scheduled yet and flags room and speaker double-bookings. You preview each suggestion and apply it one at a time — nothing moves without your say-so.
Backstage AI
Where the AI earns its keep.
Agenda AI works alongside you while you schedule, not as a separate pass afterward. It suggests open slots for sessions still sitting unscheduled, and it flags the two clashes that matter most — a room booked twice, or a speaker billed in two places at the same time — as you arrange the grid. You preview each suggestion and apply it one at a time, so the AI never moves a session on its own. One honest caveat: this is an authoring-time aid that helps you spot conflicts while you build, not a server-enforced guarantee that the schedule stays clash-free forever. The judgment, and the final say, stay with you.
Questions
Asked about agenda building, answered.
Q.01 What is agenda building?
Q.02 Does AgendaForge catch scheduling conflicts?
Q.03 How do tracks and rooms work?
Q.04 Can I publish the agenda once it's built?
Q.05 Does the AI rearrange my schedule automatically?
New to the terms? See Agenda builder , Run of show , Session vs track .
See AgendaForge on your next event.
Invite-only while we onboard early partners. Tell us about your event and we'll bring you in — white-glove, no training course required.