Use case

Call for papers

Collect, review, and select talk and session proposals — without the spreadsheet.

A call for papers (CFP) is how you collect and choose the talks, sessions, and abstracts that make up your program. In AgendaForge, the whole CFP lives in one place: a branded submission form on a public page, every entry landing in a single pipeline, reviewers scoring against a rubric, and a status flow that carries a proposal from Draft to Accepted. There's no exported spreadsheet to reconcile, no inbox of attachments, and no separate tool for review — submitters, their proposals, and your reviewers all sit in the same system as the speakers and agenda they'll eventually become. That continuity is the point: an accepted proposal becomes a session and a speaker record without re-keying anything.

The problem

Most CFPs are run on a form builder that dumps into a spreadsheet, an inbox full of bios and slide decks, and a side conversation about who's reviewing what. Versions drift, duplicates slip through, and by selection time nobody can see the whole pipeline at once — let alone what's missing from it.

In the box

Branded multi-page submission forms 16+ field types with conditional logic Autosaving drafts and co-submitters Duplicate detection Status pipeline (Draft → Submitted → Accepted) Reviewer assignment, rubrics, and review rounds

How it works

From first step to done.

Open the call

Build a branded, multi-page submission form with 16+ field types and conditional logic — fields that only appear for, say, workshop submissions. Drafts autosave so submitters don't lose work.

Collect into one pipeline

Every submission lands in a single pipeline with a clear status (Draft → Submitted → Accepted). Duplicate detection flags lookalike entries before they clutter review, and co-submitters can collaborate on one proposal.

Review and select

Assign reviewers, score against rubrics across review rounds, and move proposals through the pipeline. Accepted proposals carry straight into sessions and speaker records.

Backstage AI

Where the AI earns its keep.

Pipeline Pulse reads your entire submission pile and surfaces content gaps ("nothing on security"), trending topics, and likely duplicates before you've opened page one. Studio Remix rewrites rough abstracts and bios in place — improve, shorten, or expand — so the accepted program reads like one editor wrote it. You approve everything.

Questions

Asked about call for papers, answered.

Q.01 What is a call for papers?

A call for papers (also called a call for speakers or call for proposals) is the open invitation a conference or event sends to collect talk and session proposals, which organizers then review and select for the program.

Q.02 Can submitters save a draft and finish later?

Yes. Submission forms autosave drafts, so submitters can start a proposal, leave, and come back without losing their work. Co-submitters can collaborate on a single proposal.

Q.03 How does AgendaForge handle reviewing submissions?

Proposals land in one pipeline where you assign reviewers, score against rubrics across review rounds, and move entries through a clear status flow. Accepted proposals become sessions and speaker records without re-entry.

Q.04 Does the AI decide who gets accepted?

No. The AI surfaces gaps, trends, and likely duplicates and polishes copy, but every acceptance decision — and every AI edit — is reviewed and approved by your team.

New to the terms? See Call for papers , Abstract management .

More use cases

Abstract & peer review Agenda building Event registration Speaker management Sponsor management All use cases →